Description
Assist the team with projects and communications related to VIP Concours events and attendees. Strong focus on customer service and information management.
Responsibilities
Duties include but are not limited to:
- VIP ticket and event reservation management
- VIP ticket mailing; Initial – late June/early July; Weekly thereafter
- Assist with overseeing Concours week special events
- Assist with Club d’Elegance Day of Show
- Credit Card Charges – Dollars on the Net
- Will call fulfillment – Club, VIP credentials, etc.
- RSVP’s – Phone RSVPs and questions, Input ‘Outside’ invitees to database
- Chairman’s Dinner and Chairman’s Hospitality– Manage RSVPs, List in Salesforce for iPad check in
- Assist with iPad Event Check-ins
- Extra Badge & Ticket purchases (charge and mailings)
- Linens and floral orders for Events- planning order and manage distribution week of Concours
- Weekly Office luncheon orders to caterer
- Create and maintain accurate reports
- Perform other tasks as needed
Education and Experience
- Minimum 1 year of college in related field
- Excellent computer skills and proficient in Excel, Word, Outlook and databases
- Knowledge of principles and practices of basic office management
- Strong written and oral communication skills
Position Requirements
- Must have strong Excel skills
- Ability to create/maintain accurate reports
- Knowledge of database principles
- Planning and organizing
- Self-starter with leadership skills and a strong positive work ethic
- High attention to detail and accuracy
- Problem assessment and problem solving
- Customer service oriented
- Please note this position does require an Excel Proficiency Exam
Details
- May – Aug/Sept, Monday through Friday 8:00am – 6:00pm (times will vary within these hours)
- Must have open availability during week leading up to Day of Show (August 18, 2024) as hours vary
- Paid position
Email resume and cover letter to ggarza@pebblebeachconcours.net.
